Brassband Rijnmond attaches great importance to the protection of your personal data. In this privacy statement we want to provide clear and transparent information about how we handle personal data.

We do everything we can to guarantee your privacy and therefore handle personal data with care. Brassband Rijnmond complies in all cases with applicable laws and regulations, including the General Data Protection Regulation. This means that we at least:

• Process your personal data in accordance with the purpose for which it was provided, these purposes and type of personal data are described in this privacy statement;
• Processing of your personal data is limited to only those data that are at least necessary for the purposes for which they are processed;
• Ask for your explicit consent if we need it for the processing of your personal data;
• Have taken appropriate technical and organizational measures to ensure the security of your personal data;
• Do not pass on personal data to other parties, unless this is necessary for the execution of the purposes for which they were provided;
• Be aware of your rights regarding your personal data, want to point this out to you and respect them.

As Brassband Rijnmond we are responsible for the processing of your personal data. If, after reading our privacy statement, or in a more general sense, you have questions about this or wish to contact us, you can do so via the contact form.

Processing of personal data of members

Personal data of members of Brassband Rijnmond are processed by Brassband Rijnmond for the following purpose (s):

• Registering the membership
• Settlement of financial obligations
• Registering for events
• Historical overviews and statistics
• The basis for this personal data is:

The information provided by the member to the secretary of Brassband Rijnmond. In the event of changes to the consent of an individual member, the change will take effect at the time of the change and will not apply retroactively;
For the above objective (s), Brassband Rijnmond may request the following personal data from you:

• First Name
• Insertion
• Last name
• Address
• Postal Code
• Residence
• Phone number
• Birthdate and place(?)
• Student yes / no
• Bank details
• E-mail address.

Your personal data will be stored by Brassband Rijnmond for the above processing (s) for the period:

• During the period that you are a member of Brassband Rijnmond and then only in the administration for a maximum of 7 years.

Processing of personal data of board members

Personal data of board members of Brassband Rijnmond are processed by Brassband Rijnmond for the same purposes as the members of Brassband Rijnmond, plus the following objective (s):

• Entering into financial obligations
• Maintaining contacts that represent Brassband Rijnmond

The basis for this personal data is:

• The information provided by the member to the secretary of Brassband Rijnmond;

For the above objective (s), Brassband Rijnmond may request the following personal data from you, in addition to the data requested for membership of Brassband Rijnmond:

• ...

Your personal data will be stored by Brassband Rijnmond for the above processing (s) for the period:

During the period that one is a board member of Brassband Rijnmond and thereafter only in administration for a maximum of 7 years.

Processing of personal data for news exclusions

Personal data of newsletter subscribers are processed by Brassband Rijnmond for the following objective (s):

• Informing the person by means of news releases.

The basis for this personal data is:

• The registration form on the website of Brassband Rijnmond;

For the above objective (s), Brassband Rijnmond may request the following personal data from you:

• Name;
• E-mail address.

Your personal data will be stored by Brassband Rijnmond for the above processing (s) for the period:

• During the registration period.

Processing of personal data of donors, substitutes, old members, visitors concerts and sponsors

Personal data of donors, invaders, concert visitors, former members and sponsors are processed by Brassband Rijnmond for the following objective (s):

• Keeping sound financial administration
• Collecting committed funds
• Invite as a substitute for the band
• Invite to the band's next events

The basis for this personal data is:

• The data provided to board members of Brassband Rijnmond;

For the above objective (s), Brassband Rijnmond may request the following personal data from you:

• First Name
• Insertion
• Last name
• Address
• Postal Code
• Residence
• Phone number
• Birthdate and place(?)
• Bank details
• Company details
• E-mail address.

Your personal data will be stored by Brassband Rijnmond for the above processing (s) for the period:

• During the period that the cooperation agreement was entered into and thereafter only in the administration for a maximum of 7 years.

Processing of employee personal data

Personal data of employees are processed by Brassband Rijnmond for the following objective (s):

• Implement the employment contract.

The basis for this personal data is:

• The employment contract.

For the above objective (s), Brassband Rijnmond may request the following personal data from you:

• First Name;
• Insertion;
• Last name;
• Phone number;
• E-mail address;
• Date of birth;
• Salary information;
• Copy ID;
• BSN number;
• Bank details.

Your personal data will be stored by Brassband Rijnmond for the above processing (s) for the period:

• During the period that you have a contract and then only in the financial administration for a maximum of 7 years.

Provision to third parties

We may provide the information you provide to us to third parties if this is necessary for the performance of the purposes described above.

For example, we use a third party for:

• Taking care of the internet environment of the AVG program;

We never pass on personal data to other parties with whom we have not concluded a processor agreement. We will of course make the necessary agreements with these parties (processors) to guarantee the security of your personal data. Furthermore, we will not provide the information you provide to other parties, unless this is legally required and permitted. An example of this is that the police requests (personal) data from us in the context of an investigation. In such a case, we must cooperate and are therefore obliged to provide this information. We can also share personal data with third parties if you give us written permission for this.

Within the EU

We do not provide personal data to parties located outside the EU.

Minors

We only process personal data of minors (persons younger than 16 years) if written permission has been given by the parent, caregiver or legal representative.

Storage period

Brassband Rijnmond does not store personal data longer than necessary for the purpose for which it was provided or required by law.

Security

We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures;

• All persons who can access your data on behalf of Brassband Rijnmond are bound to confidentiality.
• We have a username and password policy on all our systems;
• We pseudonymise and ensure the encryption of personal data if there is reason to do so;
• We make backups of the personal data in order to be able to restore them in the event of physical or technical incidents;
• We regularly test and evaluate our measures;
• Our employees have been informed about the importance of protecting personal data.

Rights regarding your data

You have the right to inspect, rectify or delete the personal data that we have received from you. You can also object to the processing of your personal data (or part thereof) by us or by one of our processors. right to have the information provided by you transferred by us to yourself or directly on behalf of you to another party.We may ask you to identify yourself before we can comply with the aforementioned requests.

If we are allowed to process your personal data on the basis of your permission, you always have the right to withdraw this permission.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us directly. If we cannot work it out with you, we will of course find this very annoying. You always have the right to file a complaint with the Dutch Data Protection Authority, which is the supervisory authority in the field of privacy protection.

Questions

If you have any questions or comments regarding our privacy statement, please contact us!

Contact details

Brassband Rijnmond
p/a Eikenlaan 11
4285 DS Woudrichem